19 Sep 2007 - PARISH COUNCIL
DRAFT Minutes of Shenington with Alkerton Parish Council Meeting held on
Wednesday 11th July, 2007
The meeting started at 7.30 p.m.
Present:
Keith Adams
Margaret Coles
Gillian Crabb
Keith Hainsworth Chair
Stuart Mitchell
Jan Walters
Wendi Court Clerk
Plus approx. 12 members of the public
1 KH opened the meeting and welcomed the public
2 Apologies received from Tim Dowdeswell
3 KH declared a personal interest in Long Acres
GC declared an interest re. Village Hall
4 The minutes from the last meeting were modified and signed.
5 Open Forum
The public raised various points including terms of the clerks? appointment, the wooden cabin at Long Acre, Medical Centre road signs and conversations with County Highways. The owner of Long Acre to be asked about ?show house? rumours. GC wanted her distrust of the owners minuted.
Dr Anson confirmed that his notes on the Annual Parish Meeting and the Annual Parish Council Meeting were not minutes. Also that he wanted to keep politics off the village website.
Some members of the public had not received their email copies of agenda minutes. MC to pass list to clerk. Action MC/Clerk
The appointments of the clerks? written terms are to be approved by members before signature. Action TD/Clerk
The missing signpost at the end of Rattlecombe was raised. Repairs have been requested several times. Action KA/SM
KH was asked why CDCs response to his letter about the quality of new stone work in the village was not circulated. He replied that as members had already decided against a specification for new stonework that it no longer had relevance.
6 Financial Matters
In the absence of TD, John Evans (RFO) tabled draft accounts which were approved for signature. Dr Anson was thanked for auditing them. KH and the Clerk were authorised to sign the official return. It was agreed that in future the accounts would be posted on the village noticeboards and is available prior to the annual meetings. Action KH/RFO/TD/Clerk
Five thousand pounds has been placed in an interest bearing deposit account.
KH reported that an anonymous donor has given a ?ride-on? mower to the Parish for use on the Green and Churchyard. This to be added to the insured assets. ActionTD/RFO
CG questioned whether the approx. £35 cost of the clerk attending a Seminar for New Clerks should have received prior approval of all members. Majority of members felt this was not necessary in this instance.
7 Statutory Code of Conduct
Members have been provided with the latest publication to be signed and returned to the clerk. Action All/Clerk
A date is to be arranged for the OALC visit. KH to circulate his correspondence with them
Action KH/Clerk
8 Traffic Calming
KA summarised discussions of traffic calming methods and it was agreed to take no further action, but to keep matters under review.
9 Kerbing/Street Lighting/Trough
A wide ranging discussion took place - particularly on whether the council should consider restoration of the main part of the Green and Pigmarket Lane to it?s previous condition and whether the comparatively small number of letters received were thought to be an adequate representation of village opinion, or a ballot should be organised of all voters similar to that for the conservation area.
The council was evenly divided on the matter. KH said it was inappropriate for him to use his casting vote and no further action is to be taken unless further village opinion requests it. It was, however, agreed that villagers should be consulted about any other changes to the Green as they were about the proposed car park in front of The Bell some years ago.
KH reported on the meeting he attended at Sibford Gower about street lighting. Members decided against installing additional lighting
10 Portfolio Reports
a) Finance ? already reported.
b) Stone Pit
The draft agreement with Mr and Mrs Nunneley, concerning the boundary and sharing remaining stone, was read out and is to be circulated to members with plan and photograph for approval, prior to signature. Action KH/TD
c) Planning and Affordable Homes
Despite Council objections the lean-to at Stoneholt was approved. Various matters concerning Long Acre were discussed at length and will be pursued outside the meeting.
Affordable homes ? nothing reported
d) Super Planning
CG and KH reported on the meetings they had attended at CDC ? nothing of moment to affect this village.
e) Transport/Highways etc
Members rejected the installation of flashing warning signs. KA to continue negotiations re. erection of school warning signs and methods of exploring how to avoid gravel being washed on to the highway. Action KA/SM
f) Karts and Gliders
Some complaints have been received about the noise of the previous meeting. SM was hoping to get a noise meter for the next meeting and is liasing with the Kart Club. Action SM/MC
g) Conservation
A letter has been received from the PCC for the restoration work carried out to the churchyard.
h) Police Liaison Officer
Nothing to report.
i) Recreation/ Sport
KH to copy GC with his response re. football pitches.
The Village Hall as a regular item is to be deleted. Action KH/Clerk
j) Liaison
KH advised that, subject to member?s approval, he had agreed with the editor that politics are best kept out of the village magazine. All agreed. It was reported that the editor of the magazine was unaware that the detailed reports in the last edition were entered and done so without her knowledge.
Dr Anson declined to publish the chairman?s? statement from the Annual Parish Meeting on the village website.
11 Correspondence
The clerk listed letters received.
It was agreed that CG should continue to represent the council on the Village Hall trustees.
12 AOB
Complaints have been received about The Nutshell, motorbike noise and parking. It was agreed that this was not a PC matter, but members may make their own representations.
13 Second Open Forum
Complaints about overhanging trees and shrubs on Shenington Hill were raised. Requests have already been made to the property owners and County Highways. Action KA/SM
Questions were asked about the disposal of the stone collected from the Stone Pit wall.
The Meeting closed at 11.30pm
Date of next meeting 12th September 2007
Wednesday 11th July, 2007
The meeting started at 7.30 p.m.
Present:
Keith Adams
Margaret Coles
Gillian Crabb
Keith Hainsworth Chair
Stuart Mitchell
Jan Walters
Wendi Court Clerk
Plus approx. 12 members of the public
1 KH opened the meeting and welcomed the public
2 Apologies received from Tim Dowdeswell
3 KH declared a personal interest in Long Acres
GC declared an interest re. Village Hall
4 The minutes from the last meeting were modified and signed.
5 Open Forum
The public raised various points including terms of the clerks? appointment, the wooden cabin at Long Acre, Medical Centre road signs and conversations with County Highways. The owner of Long Acre to be asked about ?show house? rumours. GC wanted her distrust of the owners minuted.
Dr Anson confirmed that his notes on the Annual Parish Meeting and the Annual Parish Council Meeting were not minutes. Also that he wanted to keep politics off the village website.
Some members of the public had not received their email copies of agenda minutes. MC to pass list to clerk. Action MC/Clerk
The appointments of the clerks? written terms are to be approved by members before signature. Action TD/Clerk
The missing signpost at the end of Rattlecombe was raised. Repairs have been requested several times. Action KA/SM
KH was asked why CDCs response to his letter about the quality of new stone work in the village was not circulated. He replied that as members had already decided against a specification for new stonework that it no longer had relevance.
6 Financial Matters
In the absence of TD, John Evans (RFO) tabled draft accounts which were approved for signature. Dr Anson was thanked for auditing them. KH and the Clerk were authorised to sign the official return. It was agreed that in future the accounts would be posted on the village noticeboards and is available prior to the annual meetings. Action KH/RFO/TD/Clerk
Five thousand pounds has been placed in an interest bearing deposit account.
KH reported that an anonymous donor has given a ?ride-on? mower to the Parish for use on the Green and Churchyard. This to be added to the insured assets. ActionTD/RFO
CG questioned whether the approx. £35 cost of the clerk attending a Seminar for New Clerks should have received prior approval of all members. Majority of members felt this was not necessary in this instance.
7 Statutory Code of Conduct
Members have been provided with the latest publication to be signed and returned to the clerk. Action All/Clerk
A date is to be arranged for the OALC visit. KH to circulate his correspondence with them
Action KH/Clerk
8 Traffic Calming
KA summarised discussions of traffic calming methods and it was agreed to take no further action, but to keep matters under review.
9 Kerbing/Street Lighting/Trough
A wide ranging discussion took place - particularly on whether the council should consider restoration of the main part of the Green and Pigmarket Lane to it?s previous condition and whether the comparatively small number of letters received were thought to be an adequate representation of village opinion, or a ballot should be organised of all voters similar to that for the conservation area.
The council was evenly divided on the matter. KH said it was inappropriate for him to use his casting vote and no further action is to be taken unless further village opinion requests it. It was, however, agreed that villagers should be consulted about any other changes to the Green as they were about the proposed car park in front of The Bell some years ago.
KH reported on the meeting he attended at Sibford Gower about street lighting. Members decided against installing additional lighting
10 Portfolio Reports
a) Finance ? already reported.
b) Stone Pit
The draft agreement with Mr and Mrs Nunneley, concerning the boundary and sharing remaining stone, was read out and is to be circulated to members with plan and photograph for approval, prior to signature. Action KH/TD
c) Planning and Affordable Homes
Despite Council objections the lean-to at Stoneholt was approved. Various matters concerning Long Acre were discussed at length and will be pursued outside the meeting.
Affordable homes ? nothing reported
d) Super Planning
CG and KH reported on the meetings they had attended at CDC ? nothing of moment to affect this village.
e) Transport/Highways etc
Members rejected the installation of flashing warning signs. KA to continue negotiations re. erection of school warning signs and methods of exploring how to avoid gravel being washed on to the highway. Action KA/SM
f) Karts and Gliders
Some complaints have been received about the noise of the previous meeting. SM was hoping to get a noise meter for the next meeting and is liasing with the Kart Club. Action SM/MC
g) Conservation
A letter has been received from the PCC for the restoration work carried out to the churchyard.
h) Police Liaison Officer
Nothing to report.
i) Recreation/ Sport
KH to copy GC with his response re. football pitches.
The Village Hall as a regular item is to be deleted. Action KH/Clerk
j) Liaison
KH advised that, subject to member?s approval, he had agreed with the editor that politics are best kept out of the village magazine. All agreed. It was reported that the editor of the magazine was unaware that the detailed reports in the last edition were entered and done so without her knowledge.
Dr Anson declined to publish the chairman?s? statement from the Annual Parish Meeting on the village website.
11 Correspondence
The clerk listed letters received.
It was agreed that CG should continue to represent the council on the Village Hall trustees.
12 AOB
Complaints have been received about The Nutshell, motorbike noise and parking. It was agreed that this was not a PC matter, but members may make their own representations.
13 Second Open Forum
Complaints about overhanging trees and shrubs on Shenington Hill were raised. Requests have already been made to the property owners and County Highways. Action KA/SM
Questions were asked about the disposal of the stone collected from the Stone Pit wall.
The Meeting closed at 11.30pm
Date of next meeting 12th September 2007