5 May 2007 - PARISH COUNCIL
SHENINGTON WITH ALKERTON PARISH COUNCIL
C/o Mill House, Shenington, OX15 6LZ
Tel: 01295 670642
Action
Draft Minutes of the PC Meeting held in the Village Hall at 7.30pm on 14th March 2007
AGENDA
NUMBERS
1.1 Present/Apologies
All members attended plus 13 members of the public. Mrs Wendi Court took notes as a potential
clerk.
1.2 Declarations of Interest
MC, TD & KH declared a friendship with the owners of The Limes.
2 Public Forum
After debate it was agreed to extend this beyond the forecast 5 minutes.
Members of the public raised several points noted by members, particularly concerning appointment
of Clerk.
There was some discussion as to when the Parishes of Alkerton and Shenington were merged,
a member of the public said this was in 1970.
3.1 Minutes of the previous meeting were amended and signed.
3.2 Matters Arising
Co. Highways letter of 2-11-06 was discussed and some of its? deficiencies were identified. KA
KA to press for action
4 Official Village Plan
GC outlined processes involved, costs and potential benefits. Grants up to £1,500 may be available.
Discussion followed. Members resolved to apply for funding without commitment, to make further enquiries and to reconsider the matter at a further date. Also to invite a representative of ORCC GC
to give a demonstration to which the public would be invited.
5 Portfolio Reports
5.1 Financial.
TD gave his report and details of payments made. £141 Auditors Fees, £25 Hall Hire. Bank TD
mandate had been altered. TD is pursuing higher interest accounts.
5.2 Stone Pit.
No documents have been found to establish boundary ownership. It was agreed that
a) Ownership of the of the remaining stone in the wall would be shared with KH/TD
Mr Nunneley (the neighbouring farmer)
b) That the Council's share of that stone would be sold (less that required
to replace stone used in the Village Green retaining wall) and the proceeds,
net of costs of recovery, credited to Council funds.
c) That after removal of the last part of the wall, Mr Nunneley would assume
responsibility for the boundary. TD to arrange exchange of documents and sale.
5.3 Planning
GC gave her report and recommendations. After discussion it was agreed that a majority had no objection to the proposed menage at The Limes nor to the proposals at Windwhistle. GC reported that advice had been sought from CDC concerning works between Longwalls and The Lynchetts and an apparent obstruction of the Lynchetts footpath.
GC advised of CDC's progress in village categorisation and will email members. Replies due GC
30th March 2007. Also CDC's target dates for Site Allocation.
JW asked for more active and speedy response from members to Planning Applications. ALL
It was agreed that KH ask the owner of the Village School to remove boulders and make good
kerbing as the site is closing down. KH
5.4 Highways etc.
KA updated his research into street lighting which is ongoing and will formally be submitted KA
to members when complete. He suggested that villagers be consulted and this was agreed.
KH is to attend a meeting in Sibford Gower, which is further advanced in this debate. He will KH
report accordingly.
KA has written to the Bus Company about their buses damaging the Green and asking
Co. Highways also to do so
Co Highways letter of 2-11-06 was reviewed. Little progress is reported. KA to pressure them. KA/KH
Some potholes had been filled. KA to draft letter to Co. Highways and discuss with KH.
It was questioned whether a No Through Road sign should be erected at Pig Market Lane. KA
KA to discuss with Co. Highways.
SM raised the matter of vehicle/s parking on the pavement in Stocking Lane and is to persue it. SM
KA and SM to meet Dr Heron re. Alkerton Road/drainage. KA/SM
5.5 Minerals
KH requested comment on draft replies to OCC's site selection papers. These to be incorporated
and sent off. KH also requested replies to OCC's Core Strategy paper. Apparently circulation KH
among members had been slow. Time was pressing. KH to ring round before replying.
KH expanded upon the application for Quarry Floodlighting.
5.6 Karts/Gliders
SM/MC to meet Kart Club Secretary to go round village to read noise levels at various locations.
Dr Heron invited to attend. MC/SM
5.7 Conservation/Restoration
Mr Gayon had advised that Shenington was not eligible for Cotswold area walling grants.
GC mentioned dry-stone walling courses.
It was resolved that villagers should be balloted on
a) relocating the trough
b) removal of kirbing to the main green and Pig Market Lane
c) additional street lighting
Details to be discussed at a future meeting.
2nd Open Forum
The Public raised further matters for members consideration particularly: Andrew Rocket to liaise with KA/SM on siting school traffic sign. A member of the public raised some concerns about the Tip.
A letter from Mr Treadwell complaining about the "Parish Council Matters" flyer was read out. It was agreed that the clerk should acknowledge this while the complaint was looked into.
Date of next meeting: Wednesday 9th May 2007 @ 7.30pm
NB. This is the Annual General Meeting
6 The Public left the meeting so that members could interview Mrs Court in respect of the Clerkship.
After some debate about procedure, GC left the meeting. Remaining members voted unanimously to appoint Mrs Court subject to a probationary period of three months and subject to agreeing terms of appointment with TD and in writing.
The meeting closed at 11.30pm
C/o Mill House, Shenington, OX15 6LZ
Tel: 01295 670642
Action
Draft Minutes of the PC Meeting held in the Village Hall at 7.30pm on 14th March 2007
AGENDA
NUMBERS
1.1 Present/Apologies
All members attended plus 13 members of the public. Mrs Wendi Court took notes as a potential
clerk.
1.2 Declarations of Interest
MC, TD & KH declared a friendship with the owners of The Limes.
2 Public Forum
After debate it was agreed to extend this beyond the forecast 5 minutes.
Members of the public raised several points noted by members, particularly concerning appointment
of Clerk.
There was some discussion as to when the Parishes of Alkerton and Shenington were merged,
a member of the public said this was in 1970.
3.1 Minutes of the previous meeting were amended and signed.
3.2 Matters Arising
Co. Highways letter of 2-11-06 was discussed and some of its? deficiencies were identified. KA
KA to press for action
4 Official Village Plan
GC outlined processes involved, costs and potential benefits. Grants up to £1,500 may be available.
Discussion followed. Members resolved to apply for funding without commitment, to make further enquiries and to reconsider the matter at a further date. Also to invite a representative of ORCC GC
to give a demonstration to which the public would be invited.
5 Portfolio Reports
5.1 Financial.
TD gave his report and details of payments made. £141 Auditors Fees, £25 Hall Hire. Bank TD
mandate had been altered. TD is pursuing higher interest accounts.
5.2 Stone Pit.
No documents have been found to establish boundary ownership. It was agreed that
a) Ownership of the of the remaining stone in the wall would be shared with KH/TD
Mr Nunneley (the neighbouring farmer)
b) That the Council's share of that stone would be sold (less that required
to replace stone used in the Village Green retaining wall) and the proceeds,
net of costs of recovery, credited to Council funds.
c) That after removal of the last part of the wall, Mr Nunneley would assume
responsibility for the boundary. TD to arrange exchange of documents and sale.
5.3 Planning
GC gave her report and recommendations. After discussion it was agreed that a majority had no objection to the proposed menage at The Limes nor to the proposals at Windwhistle. GC reported that advice had been sought from CDC concerning works between Longwalls and The Lynchetts and an apparent obstruction of the Lynchetts footpath.
GC advised of CDC's progress in village categorisation and will email members. Replies due GC
30th March 2007. Also CDC's target dates for Site Allocation.
JW asked for more active and speedy response from members to Planning Applications. ALL
It was agreed that KH ask the owner of the Village School to remove boulders and make good
kerbing as the site is closing down. KH
5.4 Highways etc.
KA updated his research into street lighting which is ongoing and will formally be submitted KA
to members when complete. He suggested that villagers be consulted and this was agreed.
KH is to attend a meeting in Sibford Gower, which is further advanced in this debate. He will KH
report accordingly.
KA has written to the Bus Company about their buses damaging the Green and asking
Co. Highways also to do so
Co Highways letter of 2-11-06 was reviewed. Little progress is reported. KA to pressure them. KA/KH
Some potholes had been filled. KA to draft letter to Co. Highways and discuss with KH.
It was questioned whether a No Through Road sign should be erected at Pig Market Lane. KA
KA to discuss with Co. Highways.
SM raised the matter of vehicle/s parking on the pavement in Stocking Lane and is to persue it. SM
KA and SM to meet Dr Heron re. Alkerton Road/drainage. KA/SM
5.5 Minerals
KH requested comment on draft replies to OCC's site selection papers. These to be incorporated
and sent off. KH also requested replies to OCC's Core Strategy paper. Apparently circulation KH
among members had been slow. Time was pressing. KH to ring round before replying.
KH expanded upon the application for Quarry Floodlighting.
5.6 Karts/Gliders
SM/MC to meet Kart Club Secretary to go round village to read noise levels at various locations.
Dr Heron invited to attend. MC/SM
5.7 Conservation/Restoration
Mr Gayon had advised that Shenington was not eligible for Cotswold area walling grants.
GC mentioned dry-stone walling courses.
It was resolved that villagers should be balloted on
a) relocating the trough
b) removal of kirbing to the main green and Pig Market Lane
c) additional street lighting
Details to be discussed at a future meeting.
2nd Open Forum
The Public raised further matters for members consideration particularly: Andrew Rocket to liaise with KA/SM on siting school traffic sign. A member of the public raised some concerns about the Tip.
A letter from Mr Treadwell complaining about the "Parish Council Matters" flyer was read out. It was agreed that the clerk should acknowledge this while the complaint was looked into.
Date of next meeting: Wednesday 9th May 2007 @ 7.30pm
NB. This is the Annual General Meeting
6 The Public left the meeting so that members could interview Mrs Court in respect of the Clerkship.
After some debate about procedure, GC left the meeting. Remaining members voted unanimously to appoint Mrs Court subject to a probationary period of three months and subject to agreeing terms of appointment with TD and in writing.
The meeting closed at 11.30pm