26 Feb 2007 - PARISH COUNCIL
DRAFT MINUTES
of the meeting of Shenington with Alkerton PC held at the Village Hall on 10 January 2007
ACTION
AGENDA Nos
1 2 3 4
Present: all Members except JW (apologies received) plus three members of the public.
In the absence of a clerk, KH took minutes.
Minutes of meetings of 8/11/06 and 5/12/06 were approved.
5.0 Matters arising
5.1 Discussion arose about a possibility that CDC may categorize Alkerton and
Shenington differently under its current review, i.e. Alkerton cat. 2, Shenington
cat. 1. No conclusion was reached. Further information is needed. There were
some expressions that such a move may be unwelcome. All
5.2 A flyer to accompany the Shenington Green distribution was not completed. This
was also raised in the public forum. KH took sole responsibility and is to complete
it. CG thought this a resigning matter. KH
5.3 The question of when Shenington/Alkerton were combined administratively was
discussed.
5.4 There was a general discussion about CDC's 'super planning' programme and
prospects.
6.0 Finance
6.1 TD gave his financial report.
6.2 Members accepted his recommendations on 'risk assessment' required by the
auditors.
6.3 In further discussion about risk assessment it was resolved or re-confirmed that
(a) The RFO should draw up cheques for Members' signature TD
(b) That the Council should not pass any substantive resolution that had not
first been in a publicly posted agenda
6.4 TD's draft budget and precept of £5000 (the same as last year) was approved.
6.5 TD listed accounts for payment totalling £1208.74. Payments were approved.
6.6 Dr Anson confirmed that as far as he was aware, the PC had no formal liability for church nor churchyard maintenance.
6.7 TD is to pursue a higher interest for the Council's cash deposits and is to modify
the Bank mandate so that CG, TD and KH are signatories TD
6.8 Other forms of fund raising were discussed and it was generally accepted that these should be pursued only as necessary and on a project by project basis.
7.0 Clerk
The search for a new clerk was discussed. Initially it is to be mentioned in the flyer. CDC to be asked to define statutory processes.
8.0 PORTFOLIO REPORTS
8.1 Stone Pit. Fisher German had reported no interest in the site being used for a radio
mast, CG requested that another firm should be involved, if marketing is to continue. KH
Its being in the Cotswold AONB is clearly a constraint. CG had not written to TD CDC/OCC re boundary ownership. KH to do so KH
8.2 Planning/Affordable Houses. KA (at the request of JW) raised the issue of the
proposed village hall ramp's junction with the existing footpath. Members to pursue
direct with JW. All
8.3 "Super Planning." Dormant until further notice.
8.4 Minerals/Tip/Waste. K.H has further information which is to be included in the
flyer, KH
8.5 Transport/Highways/etc. KA has preliminary "guesstimates" for additional street
lighting which are being pursued and refined. Also to establish if private contractors
may be used. He has a reply from County Highways to various points raised. KA to
copy to Members and pursue matters. K.A
8.6 Karts/Gliders MC/SM are to liaise with the Kart Club about the siting of noise
monitors.
9.0 Other Business
9.1 SM suggested that overcrowding of PC notice boards could be reduced by using
encapsulated sheets. KH said that briefer minutes (like these) would also help. KH
9.2 Village Hall. CG tabled the new hiring agreement to be completed and returned TD
10.0 SECOND OPEN FORUM
A member of the public suggested that Members should consider representing the PC. at more village functions, e.g. Old Peoples' Party. Alkerton Memorial Service, etc All
11.0 Next Meeting Wednesday 14 March 7.30pm in the Village Hall
of the meeting of Shenington with Alkerton PC held at the Village Hall on 10 January 2007
ACTION
AGENDA Nos
1 2 3 4
Present: all Members except JW (apologies received) plus three members of the public.
In the absence of a clerk, KH took minutes.
Minutes of meetings of 8/11/06 and 5/12/06 were approved.
5.0 Matters arising
5.1 Discussion arose about a possibility that CDC may categorize Alkerton and
Shenington differently under its current review, i.e. Alkerton cat. 2, Shenington
cat. 1. No conclusion was reached. Further information is needed. There were
some expressions that such a move may be unwelcome. All
5.2 A flyer to accompany the Shenington Green distribution was not completed. This
was also raised in the public forum. KH took sole responsibility and is to complete
it. CG thought this a resigning matter. KH
5.3 The question of when Shenington/Alkerton were combined administratively was
discussed.
5.4 There was a general discussion about CDC's 'super planning' programme and
prospects.
6.0 Finance
6.1 TD gave his financial report.
6.2 Members accepted his recommendations on 'risk assessment' required by the
auditors.
6.3 In further discussion about risk assessment it was resolved or re-confirmed that
(a) The RFO should draw up cheques for Members' signature TD
(b) That the Council should not pass any substantive resolution that had not
first been in a publicly posted agenda
6.4 TD's draft budget and precept of £5000 (the same as last year) was approved.
6.5 TD listed accounts for payment totalling £1208.74. Payments were approved.
6.6 Dr Anson confirmed that as far as he was aware, the PC had no formal liability for church nor churchyard maintenance.
6.7 TD is to pursue a higher interest for the Council's cash deposits and is to modify
the Bank mandate so that CG, TD and KH are signatories TD
6.8 Other forms of fund raising were discussed and it was generally accepted that these should be pursued only as necessary and on a project by project basis.
7.0 Clerk
The search for a new clerk was discussed. Initially it is to be mentioned in the flyer. CDC to be asked to define statutory processes.
8.0 PORTFOLIO REPORTS
8.1 Stone Pit. Fisher German had reported no interest in the site being used for a radio
mast, CG requested that another firm should be involved, if marketing is to continue. KH
Its being in the Cotswold AONB is clearly a constraint. CG had not written to TD CDC/OCC re boundary ownership. KH to do so KH
8.2 Planning/Affordable Houses. KA (at the request of JW) raised the issue of the
proposed village hall ramp's junction with the existing footpath. Members to pursue
direct with JW. All
8.3 "Super Planning." Dormant until further notice.
8.4 Minerals/Tip/Waste. K.H has further information which is to be included in the
flyer, KH
8.5 Transport/Highways/etc. KA has preliminary "guesstimates" for additional street
lighting which are being pursued and refined. Also to establish if private contractors
may be used. He has a reply from County Highways to various points raised. KA to
copy to Members and pursue matters. K.A
8.6 Karts/Gliders MC/SM are to liaise with the Kart Club about the siting of noise
monitors.
9.0 Other Business
9.1 SM suggested that overcrowding of PC notice boards could be reduced by using
encapsulated sheets. KH said that briefer minutes (like these) would also help. KH
9.2 Village Hall. CG tabled the new hiring agreement to be completed and returned TD
10.0 SECOND OPEN FORUM
A member of the public suggested that Members should consider representing the PC. at more village functions, e.g. Old Peoples' Party. Alkerton Memorial Service, etc All
11.0 Next Meeting Wednesday 14 March 7.30pm in the Village Hall